Adopted: By the Board of Selectmen on July 1, 2014
Published: Hartford Courant July 22, 2014
Effective Date: August 21, 2014
Adopted: By the Board of Selectmen on October 24, 2000
Published: Manchester Extra on November 2, 2000
Effective Date: November 17, 2000
Adopted: By the Board of Selectmen June 16, 1981
Published: June 22, 1981
Effective Date: July 7, 1981
BIDS: Advertising for
Section 1. Before any department, commission, officer or employee of the Town or Board of Education shall make any expenditure or purchase of a piece of equipment or enter into a contract for services for Five Thousand Dollars ($5,000.00) to Twelve Thousand Five Hundred Dollars ($12,500.00), a total of at least three (3) verbal quotes shall be obtained for the goods or services. A written list of the verbal quotes shall be submitted to the Town Administrative Officer (or designee) or Superintendent of Schools (or designee) for approval. Either of said Boards may waive this bidding requirement when in its opinion, the circumstances of a particular case and the best interest of the Town should permit its waiver and the majority of the Board awarding the bid so states in writing noting justification of the waiver. If said waiver is by the Board of Education, it shall, within ten (10) days following the waiver approval, send a written waiver justification to the Board of Selectmen.
Section 2. Before any department, commission, officer or employee of the Town or the Board of Education shall make any expenditure or purchase of a piece of equipment or enter into a contract for services over Twelve Thousand Five Hundred Dollars ($12,500.00) to Twenty-Five Thousand Dollars ($25,000.00), a total of at least three (3) written quotes shall be obtained for the goods or services. Either of said Boards may waive this bidding requirement when in its opinion the circumstances of a particular case and the best interest of the Town should permit its waiver and the majority of the Board awarding the bid so states in writing, notice justification of the waiver. If said waiver is by the Board of Education, it shall, within ten (10) days following the waiver approval, send a written waiver justification to the Board of Selectmen.
Section 3. Before any department, commission, officer or employee of the Town or Board of Education shall make any expenditure or purchase of a piece of equipment or enter into a contract for services in excess of Twenty-Five Thousand Dollars ($25,000.00), a competitive sealed bidding process shall be conducted under such rules and regulations as the Board of Selectmen or the Board of Education, as the case may be, may establish. Either of said Boards may waive the requirements of competitive bidding when in its opinion, the circumstances of a particular case and the best interest of the Town should permit its waiver and the majority of the board awarding the bid so states in writing, noting justification of the waiver. All notices for bids shall be advertised in a newspaper having circulation in the Town of Bolton. Within ten (10) days following the waiver approval; the Board of Education shall send a written waiver justification to the Board of Selectmen.
Section 4. During a state of emergency, the procurement of a competitive bid may be waived by the First Selectman (or designee) to address issues of public health, safety and welfare.